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Skip Navigation LinksDepartment of Housing and Public Works > Facilities management > Facilities for government > Office Accommodation Management Framework > Framework Policy > 1.4 Roles and responsibilities

 1.4 Roles and responsibilities

1.4.1 Cabinet

Cabinet is the highest authority and may consider office accommodation-related matters from time to time and make decisions on general and specific accommodation issues.

1.4.2 Chief Executive Officers' Committee — Property Management

The Chief Executive Officers' Committee - Property Management (Property Management Committee or PMC) advises the Cabinet Budget Review Committee on major asset-related strategies and policies and budget issues related to asset management from a whole-of-Government perspective.

In general terms, the Property Management Committee (PMC):

  • provides strategic direction for the state's property asset portfolio and asset policy
  • facilitates performance benchmarking by agencies
  • facilitates information sharing with other levels of government
  • develops and maintains linkages with other asset-related government initiatives
  • encourages agencies to effectively manage their assets in the context of accrual output budgeting
  • considers options and makes final determinations related to the disposal of major, complex and highly-sensitive land and buildings and/or refers specific determinations to the Cabinet Budget Review Committee.

A full description of the role and responsibilities of the Property Management Committee (PMC) is contained in the supporting reference Roles and responsibilities of: Chief Executive Officers' Committee - Property Management; Government Office Accommodation Committee (GOAC); Department of Housing and Public Works in its support of GOAC (PDF, 84KB).

1.4.3 Government Office Accommodation Committee (GOAC)

GOAC's role is to formulate and review strategies and guidelines in relation to the planning, provision and management of office accommodation for agencies. GOAC comprises four permanent member-agencies and four temporary member-agencies on a rotational basis.

In general terms, GOAC's responsibilities are:

  • determination of the overall strategic direction and approach for the ownership and  management of the Government's office building portfolio
  • endorsement of office accommodation dealings/strategies including office building  procurements, disposals, refurbishments and redevelopments and endorsement of private sector leases over 5000 square metres
  • endorsement and monitoring of accommodation standards and guidelines
  • monitoring the performance of the office building estate through reporting from the Accommodation Office, Department of Housing and Public Works
  • dealing with agencies' submissions related to office accommodation issues.

A full description of the role and responsibilities of the GOAC is contained in the supporting reference Roles and responsibilities of: Chief Executive Officers' Committee - Property Management; Government Office Accommodation Committee (GOAC); Department of Housing and Public Works in its support of GOAC (PDF, 84KB).

1.4.4 Department of Housing and Public Works

The Department of Housing and Public Works is responsible and accountable for managing the government's portfolio of owned and leased office accommodation through its Accommodation Office.

In general terms, the role of the Accommodation Office in relation accommodation management and supporting GOAC involves:

  • performance of GOAC's secretariat
  • development and monitoring of accommodation guidelines and benchmarks
  • assuming the role of lessee in a legal sense for accommodation leased from the private sector
  • approving private-sector leases of less than 5,000m2
  • development and implementation of acquisition, refurbishment, disposal and utilisation strategies for office accommodation and office building assets, including the provision of associated financial information to Queensland Treasury
  • consultation and liaison with agencies, local authorities, community-based organisations and the property industry
  • preparation of annual office estate performance reports and management of the department’s Office Accommodation Program and Capital Works Program
  • the financial management of government office accommodation tenancies including  billing collection of payments, making contractual payments for leases and making internal government payments for office accommodation-related services.

A full description of the role and responsibilities of the Department of Housing and Public Works in supporting GOAC is contained in the supporting reference Roles and responsibilities of: Chief Executive Officers' Committee - Property Management; Government Office Accommodation Committee (GOAC); Department of Housing and Public Works in its support of GOAC (PDF, 84KB).

1.4.5 Agencies

Agencies are responsible for undertaking business planning, developing corporate strategies and business plans and delivering government services in accordance with the government's Priorities and policy.

Within the context of office accommodation management, agencies should identify and document:

  • new service delivery initiatives, changes to existing service delivery, continuity of existing services and discontinuation of services or winding up of project teams
  • changes to service delivery method or technology (e.g. internet-based or e-business  instead of public interface)
  • changes to agencies' structures.

As part of the business planning process, each of the above components should incorporate:

  • timing
  • potential opportunities such as preferred synergies, possible integration of service delivery programs, physical collocations and resource sharing
  • possible locational constraints such as incompatibility with other agencies' services or clients or with private businesses
  • the identification of workplace staff numbers and workplace client/visitor numbers
  • workplace technology
  • functional building and accommodation
  • costs.

1.4.6 Shared service providers

Agencies may decide to enter into service agreements with shared service providers (SSPs) in relation to the provision of facilities management and/or accommodation related services. In those cases, it is the responsibility of SSPs to provide their services in accordance with the OAMF and to consult with the Department of Housing and Public Works on each agency's behalf.



Last updated 16 August 2012    Creative Commons Attribution 4.0 International (CC BY 4.0)


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