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Skip Navigation LinksDepartment of Housing and Public Works > Facilities management > Facilities for government > Office Accommodation Management Framework > Guideline 1: Planning > 5.0 Information systems planning

 5.0 Information systems planning

The third planning stream for the Department of Housing and Public Works (HPW) in relation to office accommodation relates to information technology (IT) systems and information management procedures.

HPW use IT systems to support its office accommodation planning function. This includes a space management system (Archibus).

This system and their operating procedures are reviewed annually as part of the departments' business planning process and plans are developed for upgrades and enhancements to the system and procedures as required.

Interim improvements are also incorporated during the year as appropriate. System changes are subject to a formal change management process.

5.1 Archibus

The Archibus system measures building areas electronically and accounts for tenanted areas, common areas, vacancies and core areas. The electronic space measurement methodology is based on the Property Council of Australia's industry standard Guide for Measurement of Lettable Area.

HPW is responsible for the operation of this system, including planning for system requirements, developing standard procedures for managing information within the system and managing the sharing of data with other agencies.

The electronically-measured areas are used as inputs to the tenancy management system for generating invoices for rent and other building services for owned office buildings. 



Last updated 25 May 2016    Creative Commons Attribution 4.0 International (CC BY 4.0)


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