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Skip Navigation LinksDepartment of Housing and Public Works > Facilities > Facilities for government > Office Accommodation Management Framework > Guideline 2: Space > 3.0 Alternative workplace strategies

3.0 Alternative workplace strategies

3.1 Aims

In recent years, alternative and innovative workplace strategies have emerged, aimed at improving effectiveness and creating more flexible ways of working. The implementation of these types of strategies can significantly affect agencies' office space needs and if they are proposed, expert advice should be sought to assess the likely effect on office accommodation area and functionality requirements.

3.2 Strategies

Alternative workplace strategies can include flexible work scheduling/hot-desking, hotelling, free address, satellite officing and teleworking/telecommuting:

  • Flexible work scheduling or hot-desking extends the current practice of flexible start and finish times (combined with core time) to a level that allows more than one worker to use the same workspace at different times. This practice facilitates permanent part-time working and job sharing. It can also be used when out-of-office work forms a large component of work time for several employees.
  • Hotelling is a concept that uses a booking system to reserve a workspace for specific start and finish times. Different workspaces are allocated depending on availability, and workers' files and materials are kept in mobile storage units for delivery to the allocated workplace.
  • Free address is similar to hotelling except that no reservation system is used and workers choose any desk that is available from a general pool or designated group.
  • Satellite officing uses office centres or facilities providing technology and administrative support, located near workers' residential areas, and used by employees living closest to each centre. 
  • Teleworking or telecommuting generally means working from home, typically for part of the week, using information and communication technology to receive work instructions and send completed work back to the central office. Some attendance at the central office usually forms part of this arrangement. 

Alternative work strategies, such as those described, form part of agencies' human resources (HR) strategies and need to be clearly defined and agreed before they are translated into office space needs.

Last updated 05 July 2012    Creative Commons Attribution 4.0 International (CC BY 4.0)

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