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Skip Navigation LinksDepartment of Housing and Public Works > Facilities management > Facilities for government > Office Accommodation Management Framework > Guideline 3: Fitout > 7.0 Approval processes

 7.0 Approval processes

Four approval processes apply to office fitout projects as follows:

  1. Client agency approvals are required as part of the fitout project design and documentation process and are generally required at the schematic design, design development and contract documentation stages of fitout projects. These requirements should be clarified in the agreement between the client Agency and the design/documentation consultant.
  2. Technical approvals are required under the Approval Process for Government Office Accommodation Projects initiated by the Department of the Premier and Cabinet and administered by the Department of Housing and Public Works (HPW). Technical approvals are required for all office accommodation projects and requirements vary according to the value of the project and the funding source. For projects to be approved, they must be assessed as being consistent with the office accommodation workspace and fitout standards (PDF, 695KB) and the benchmarks that form part of these standards. When fitout projects are proposed in government office buildings or in existing space leased from the private sector, the following requirements apply:
    • Agency-funded projects up to $100 000 may be assessed and approved internally by an appropriately delegated officer of the agency. Projects must comply strictly with the Queensland Government Office accommodation workspace and fitout standards. Details of these projects are to be forwarded to the HPW Accommodation Office for centralised reporting and benchmarking purposes within four weeks of the final cost estimate sign off. Details should include the location of the work, the final cost, the floor area, the number of staff, the time frame for completion, the existing and proposed plans and the scope and nature of the work.
    • Agency-funded projects over $100,000 and all projects funded through the HPW Office Accommodation Program (OAP) must be forwarded to the HPW Accommodation Office, for assessment and approval prior to any work being undertaken.

The Director-General, HPW may forward the departmental office accommodation proposal for endorsement by the Director-General, Department of Premier and Cabinet (DPC).

NOTE: Projects involving the modification of space for a Director-General will be assessed and approved by the Director-General, HPW and the Director-General, DPC regardless of the value of the project.

Approval must be sought for projects including:

  • the purchase of furniture, security equipment
  • construction of government office accommodation (in either government-owned or private sector premises)
  • construction of data/computer rooms (including set up equipment).

Approvals are required prior to committing to or executing any new leases including additions or reductions to existing leases. Preliminary lease negotiations by the Accommodation Office can commence on behalf of an agency if a lease clearance has been obtained from the Accommodation Office.

Refer to the practice note: Approval procedures for government office accommodation projects (PDF, 409KB).

  1. Building-owner approval is required for all fitout projects whether in owned or leased office buildings. HPW will obtain building-owner approval for fitout projects that are designed and documented by Project Services, HPW. It is the responsibility of agencies to obtain this approval when fitout projects are designed and/or documented by outside consultants.
  2. Financial approvals are required according to the funding source. Agency-funded projects require funding approval according to each agency's procedures and delegations. Projects funded jointly by agencies and through the Office Accommodation Program require similar approvals by each agency and approval by the HPW according to its procedures and delegations. HPW will assume responsibility for project submissions that require Executive Council financial approval when funded from the Office Accommodation Program.


Last updated 16 August 2012    Creative Commons Attribution 4.0 International (CC BY 4.0)


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