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Skip Navigation LinksDepartment of Housing and Public Works > Procurement > For suppliers to government > Partnering with Building and Asset Services > Frequently asked questions

 Frequently asked questions

Registration and conditions

Tenders and quotes

Workplace health and safety

 Registration and conditions

What type of contractor/supplier/consultant is Building and Asset Services looking for?

We are the leading provider of construction and strategic building maintenance services and require contractors, consultants and suppliers that operate in these industries. In particular we are always looking to work with businesses in regional Queensland.

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Why must I register?

As Building and Asset Services (BAS) accesses its Register of contractors, consultants and suppliers when going to market via a select list invitation process and when seeking to engage with suppliers generally, registration with BAS provides greater access to tender. Prior to registration, all contractors, consultants and suppliers are assessed to ensure they meet licensing and business accreditation standards.

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What are the conditions of working with Building and Asset Services?

The conditions of working with Building and Asset Services for contractors, consultants or suppliers establish the business rules and codes of conduct that apply to both us and you.

In addition, you will need to familiarise yourself with the Queensland Code of Practice for the Building and Construction Industry which can be found on our website.

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Will registration with Building and Asset Services cost me money?

No. Registration with us is free.

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How long does my registration with Building and Asset Services stay active?

Two years. We may require re-registration after this time.

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How will I know if my application for registration has been processed?

If your application is successful, you will be given your Building and Asset Services registration number. We will let you know if we need more information or your application is unsuccessful.

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What if my information changes?

It is your responsibility to keep your details up to date. You can let us know online or in writing.

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Where can I find more information about my obligations to work with Building and Asset Services?

You should read the relevant contractor, consultant or supplier information on partnering with Building and Asset Services prior to committing to registering with us.

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Tenders and quotes

How does Building and Asset Services invite quotes or tenders?

For low value goods and services, we generally invite requests for quotes using a restricted or selected short list from our registered local contractors and suppliers.

A large part of our purchasing is done through standing offer arrangements or preferred supplier arrangements. These are contract arrangements where the services or goods are provided for a term of several years on the basis of a competitive value for money tendering process. These tenders are usually open or public tenders.

All open tenders opportunities are publicly advertised on the Department of Housing and Public Works QTenders website.

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How does Building and Asset Services provide fair opportunity to quote?

We are committed to providing fair opportunity to quote to our registered contractors, suppliers and consultants. We are also committed to providing preference to local industry.

With low value, low risk requests for quote, we will ensure rotation of opportunity firstly to the contractors, suppliers and consultants local to the worksite.

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Will I be guaranteed work once I have received my Building and Asset Services registration number?

No. However, as a Building and Asset Services registered entity, you will be given an opportunity to quote—subject to the category of registration, location of the work, the number of available offerers in that local pool, and the completeness of your registration details

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How do I find out about future tender opportunities?

Each year the Department of Housing and Public Works publishes the annual Queensland Government Building Projects Industry Guide.

Together with any new projects that may be approved throughout the year, this information is used to populate the Online Project Search facility.

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Which regions should I register for?

We give preference to local offerers when inviting requests for quotes from our contractors, suppliers and consultants.

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What is PQC and do I need to be registered?

Our department manages the Prequalification (PQC) System. It applies to building industry contractors who wish to tender for projects valued at more than $500,000, and building industry consultants who wish to be considered for high-risk commissions and commissions over $30,000.

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Workplace health and safety

Do I need to provide Workcover insurance if I have no employees?

No. However, if you are self-employed, you must have personal injury insurance for your own protection.

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Do I need to provide public liability insurance?

Contractors, suppliers and consultants who deliver goods or provide services to our work sites or depots must provide evidence of public liability insurance.

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Do all my workers need to complete the BAS WHS induction?

Yes, all Building and Asset Services contractors must ensure that all of their workers including approved subcontractors complete the Working with Building and Asset Services – WHS Compliance Online Induction before the commencement of any work on site.

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Who are my ‘workers’?

The definition of ‘worker’ includes subcontractors in accordance with section 7 of the Work Health and Safety Act 2011 (WHS Act) – a person ‘is a worker if the person carries out work in any capacity’ for a person conducting a business or undertaking, including work as an employee of a contractor or subcontractor.

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What if I’m asked to show my certificate but do not have evidence that I successfully completed the BAS WHS induction on me?

If you are unable to produce the certificate or a photo when requested it may result in non-conformance. Our on-site representative will assess each situation individually. They will review the contract scope, risk and time for delivery and discuss with the contractor options to replace the worker on site until the worker successfully completes the induction.

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I want to subcontract. How do I do that?

You should request written approval from the Superintendent before to subcontracting any work under the Contract. This will be explained in your contract conditions.

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I already have a White Card. Why do I have to complete this induction?

The White Card is generic to the construction industry. This induction is only for BAS contractors and their workers, including approved subcontractors. It is part of BAS’s fulfilment of its due diligence obligations for WHS compliance and awareness for contractors, workers and approved subcontractors working on site.

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A white card is not required for the type of work I do. At the conclusion of the induction, it asks for my white card number. What do I do?

Please type NA (for ‘not applicable’) if a white card is not needed for your line of work.

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At the end of the induction, I am asked to select a region but can choose only one. I work in multiple regions. Do I have to complete the induction multiple times?

No, the induction only needs to be completed once. Please select the region in which your main office is located and this will be valid for work throughout the state.

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At the end of the induction, I am asked for my ABN. I am an employee and don’t have an ABN. What do I do?

Please type in the ABN for the company for which you work.

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How long is the BAS WHS induction certificate valid?

The BAS WHS induction certificate is valid for two years. If there are any incidents or breaches raised against you within the two-year period, we may ask you and/or your worker(s) to complete the induction again as part of a corrective action plan.

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More information

If you are a contractor, consultant or supplier, find out more about partnering with Building and Asset Services.

For more information, phone us on (07) 3008 2210 or bas@hpw.qld.gov.au.

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Last updated 09 November 2016    Creative Commons Attribution 4.0 International (CC BY 4.0)


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