Managing supply arrangements

Effective management of supply arrangements ensures suppliers meet agreed commitments and creates a mechanism to demonstrate successful procurement.

Guidance in the 'Managing supply arrangements' stage comprises:

• Contract implementation and administration
• Performance monitoring
• Review and closure

Contract implementation and administration

Contract implementation and administration is about defining the relationship between the agency and supplier. Clear administrative procedures ensure that all parties understand their roles and responsibilities.

• Why manage and monitor suppliers performance in Managing and monitoring suppliers performance (PDF, 132KB)

Performance monitoring

Agencies need to ensure that effective processes which have been agreed with suppliers are in place to regularly monitor contract performance.

• Developing a contract management plan in Managing and monitoring suppliers’ performance (PDF, 132KB)
• Refer to the Performance monitoring section of Integrating sustainability into the procurement process (PDF, 849KB)

Review and closure

In addition to periodic monitoring, the outcomes of the contract need to be assessed as it approaches expiry. Disposal of assets obtained under the contract need to be considered.

• Longer-term reviews and audits in Managing and monitoring suppliers performance (PDF, 132KB)
• Disposal of surplus government assets (PDF, 501KB)
• Refer to the Reviewing a contract section of Integrating sustainability into the procurement process (PDF, 849KB)

More information

For more information contact us on (07) 3235 4333 or betterprocurement@qgcpo.qld.gov.au.