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Skip Navigation LinksDepartment of Housing and Public Works > Facilities > Facilities for government > Office Accommodation Management Framework > Framework Policy > 2.4 Space

2.4 Space

Space management refers to the process of identifying and managing specific office accommodation area requirements and functional needs over time.

For agencies as office accommodation users, the space management process involves:

  • the refinement and review of service-delivery business plans, the establishment of detailed office accommodation areas and the identification of accommodation functional needs
  • matching the quantity (area) and quality (functionality) of the workspace to the business (service delivery) need
  • identifying and managing the financial implications.

For shared service providers (SSPs), involvement in the space management process and related activities will depend on the scope of facilities management services for which agencies have contracted under individual service agreements.

For the Department of Housing and Public Works as office accommodation provider, the space management process involves:

  • consultation with agencies and SSPs
  • analysis of the property market and status of the building construction industry
  • identification of the actual and potential availability of office accommodation suitable for use by agencies
  • development of asset and accommodation strategies for the Brisbane CBD and 18 strategically‑significant regional centres in consultation with agencies
  • submissions to the Cabinet Budget Review Committee (CBRC), Government Office Accommodation Committee (GOAC) and to the Property Management Committee (PMC) as required
  • development of accommodation guidelines, practice notes, standards, benchmarks, occupancy agreements and standard lease documentation
  • development and review of internal procedures for the department's office accommodation management systems.

Space management processes and procedures are described in detail in Guideline 2: Space.

Last updated 16 August 2012    Creative Commons Attribution 4.0 International (CC BY 4.0)

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