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Skip Navigation LinksDepartment of Housing and Public Works > Facilities > Facilities for government > Office Accommodation Management Framework > Guideline 3: Fitout > 10.0 Fitout maintenance

10.0 Fitout maintenance

Agencies are responsible for the ownership, suitability, maintenance and repair of office fitout in office accommodation that they occupy unless specifically agreed otherwise between the tenant and the Department of Housing and Public Works (HPW).

Maintenance of special (non-standard) equipment or building services provided for, or by, the tenant agency is the responsibility of that agency. Examples of special (non-standard) items include supplementary air conditioning units, dedicated fire safety systems, tenant-specific security systems, additional power supplies and supplementary lighting systems.

In certain circumstances, HPW will agree to assume maintenance responsibility for such equipment in conjunction with a reasonable rental adjustment to reflect the cost of maintaining that equipment.

Data and communications cabling forms part of fitout. Tenant agencies are responsible for the management and maintenance of data and communications cabling, including removing it as part of make-good obligations when agencies vacate tenancies.

Office equipment (computers, network servers, audio-visual equipment, photocopiers, printers, facsimile machines and the like) is not included in the definition of office fitout and is wholly the responsibility of the agency that acquired that equipment.

Relamping of the standard lighting systems in government-owned office buildings normally will be carried out every six years as part of the building maintenance program. Tenant agencies must replace lamps, tubes and starters, which fail between relamping cycles. Please refer to the Occupancy Agreement for government accommodation between the Department of Housing and Public Works and agencies (PDF, 182KB).

Tenant agencies are responsible for the maintenance of their fitout in private sector leased buildings unless lease conditions specifically state otherwise. Maintenance of other building items within the tenancy, such as the periodic repainting of core and external walls is normally the responsibility of the tenant agency during the term of the lease, but will be specified in the lease conditions. The replacement of lamps, tubes and starters is dealt with in each lease agreement, and typically, tenants must replace isolated failed lamps, tubes and starters, etc, but the building owner is responsible for complete relamping if required.

The adequacy of lighting in private sector leased space will be specifically addressed by HPW during negotiations for new leases or lease renewals in these buildings to ensure that lighting meets government standards and applicable codes.

Please contact HPW for details of specific lease conditions.

Last updated 16 August 2012    Creative Commons Attribution 4.0 International (CC BY 4.0)

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