Display QAGOMA0492019

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Collection Management and Digital Asset Management system(s)

Issued by Queensland Art Gallery- Gallery of Modern Art

Request for Information

Status: Current
Mega Category: Information and communication technology
Number: QAGOMA0492019
Released: Mon, 16 Sep 2019 at 5:00PM Brisbane, Queensland
Closing: Mon, 21 Oct 2019 at 5:00PM Brisbane, Queensland
UNSPSC: Inventory management software - (40%)
UNSPSC 2: Data management and query software - (30%)
UNSPSC 3: Content management software - (30%)
Region/s: Cairns & Far North Queensland
Mount Isa & North West Region
The Central West
South West & Darling Downs
Mackay Whitsunday Region
Wide Bay Burnett
South East Queensland

Section 1

Tender Overview

QAGOMA welcomes submissions from vendors who can provide a single solution, or combined solution for the two applications that they are planning to implement, being:

  1. a Collection Management System (CMS) with a turnkey Collection Online web interface;
  2. a Digital Asset Management System (DAMS).

QAGOMA has an open mind on how this is integrated and would like to hear from vendors who could supply either a DAMS and/or a CMS solution and can demonstrate the ability to integrate with another application to deliver a seamless overall solution.

QAGOMA’s objective in conducting this Request for Information (RFI) process is to review the capability and suitability of each RFI respondent (Suppliers) to perform the required services.  After the RFI process, QAGOMA may, in its absolute discretion, select a shortlist of Suppliers to whom a detailed Invitation to Offer (ITO) will be sent.  Nothing in this RFI prevents QAGOMA from selecting no Suppliers to shortlist.

The selected Suppliers may be required to submit tender proposals which include planned resources, work method, price and other detailed information. 

This selection will be undertaken in a two-stage process. 

Stage 1:  RFI Evaluation & Shortlist (this RFI process) 

RFI submissions will be evaluated as per the Evaluation Criteria provided with this RFI and Suppliers will be shortlisted accordingly.  The number of shortlisted participants is at the absolute discretion of QAGOMA.

Stage 2:  Invitation to Offer (ITO process) 

Following the completion of development of the final QAGOMA CMS/DAMS Project Business Requirements Document, the ITO will be forwarded to the shortlisted Suppliers for submission of a tender to undertake the CMS/DAMS project.   

The successful Supplier(s) selected during the ITO process will be engaged under General Contract Conditions – ICT Products and Services – Version 1.0.0 (under the Queensland Information Technology Contract [QITC] Framework). Link to Framework

More about tendering here

Section 2

Still need help? Contact Us

Other Contacts
users Giselle Stanton
Type Technical
email qagoma.collectionsystems@gagoma.qld.gov.au

Section 3

Here is the detail

If there are no documents listed in this section, please refer to Section 1 Tender Overview.

Documents can not be downloaded once Tender has closed.

Section 4

All finished? Please check and submit your response here

Give yourself the best chance

Step 1
Read through the tender description in Section 1
right arrow Step 2
Review the detailed tender information in Section 3 (if any)
right arrow Step 3
Complete ALL required tender documentation
right arrow Step 4
Check for quality in ALL your tender documentation
Submit an Electronic Response

Closes at Mon, 21 Oct 2019 at 5:00PM Brisbane, Queensland

Section 5

Please help us to improve

The State Government is transforming the way we procure, including reducing red tape for our suppliers. Part of this is to reduce the complexity and the time it takes to complete tenders.

Complete Survey